Secretary/Administrative Assistant

​POSITION DESCRIPTION:

• Secretary/Administrative Assistant work is focused on supporting individuals, small teams or departments (vs. the entire office) including.

• This role supports the Factory Manager and Vehicle Platform Tech Centre, by managing ED&T and the day-to-day operations.

• The role will be required to know both sides of the Overheads & ED&T but will specialise in a day to day specific area of ED&T (Engineering Design & Test).

• With Engineering wide exposure, this role will provide an excellent customer experience to internal and/or external customers at all levels of the business.

• The team will ensure deadlines and objectives are met, and budget is spent in a controlled manner whilst ensuring the department meets its objectives.

• You’ll be responsible for coordinating and manage ED&T processes across the Vehicle Platform Engineering function. Collaborating with Vehicle Platform teams to gather required data, raise purchase orders, track expenditure, and provide accurate cost status reporting.

• Deliver process coaching and ensure strong governance, supporting teams to raise orders promptly and in line with requirements. 

• Act as the first point of contact for resolving process issues and ensuring alignment between Engineering and Finance functions.

• Support meetings by preparing materials, capturing actions, providing feedback, and ensuring all systems and documentation remain up to date

• Always ready to offer guidance and direction to our engineers and senior leadership team.

• The role will cover business administration tasks within : ED&T analysis; Accruals and Shopping Carts End to End Process (SAP); Supporting the business planner for weekly financial meetings.

Skills:

• Strong written and verbal communication skills, with the ability to work effectively as part of a diverse team; excellent interpersonal skills are essential

• Self motivated and able to work to a high standard with minimal supervision

• Proven ability to prioritise workload, managing multiple tasks simultaneously while maintaining strong attention to detail under tight deadlines

• Customer facing experience, with the capability to support multiple stakeholders and balance competing demands

• Confident user of Microsoft Office applications, particularly Excel and PowerPoint