Secretary/Admin Developing Specialist

​Position Description:

• Diary management - prioritising the Directors time and ensure they are sufficiently briefed.

• Setting meeting agendas for all meetings relating to the Directors.

• Prepare the Director for all meetings - agendas/ papers/ presentations/ key points highlighted

• Coordinate and deliver review cadence and minutes.

• Email management for the Director Writing reports/ presentation notes for the Director

• Organise team meetings and offsites ensuring the aim for the events are delivered

• Escalation / delegation of issues to the relevant team members/ Directors.

• Work cross functionally with other business support/ co-ordinators to share information and build synergies in ways of working to ensure the latest information is always available.

• Support the adherence to compliance of Regulatory, Corporate or Process through the introduction of a range of relevant methodologies, tracking and reporting of metrics.

• Booking of work-related travel and accommodation, including visas/ itinerary's ensuring all details are documented.

• Undertake any other work as directed by the Directors and the CCO Business Manager in connection with their job as may be requested.

  Skills Required:

• Well organised with good communication and presentation skills, with strong attention to detail.

• Ensuring a high level of discretion.

• MS Office / Outlook Experience Previous PA/EA experience

  Experience Required:

• Proficient in Excel and PowerPoint

• Excellent Time Management Ability

• Diary Management

• Driving Licence

• Highly Proficient in Written English and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture Live our Creators Code and ensure all interactions work towards a successful outcome

• Strong computer skills to include excel, word and PowerPoint etc.

• Excellent communication skills ¿ both written and spoken

• Agile and flexible approach to change - adapting last minute business priorities

• Strong ability to organise Directors tasks, to ensure objectives are met, making recommendations where appropriate

• Strong project management capabilities with excellent execution skills and the ability to multitask

• Ability and enthusiasm to support the mission of the business Leadership abilities, professionalism, and integrity

• Proven ability to adhere to confidentiality requirements

• Experience in business process/governance definition

• Demonstratable analytical thinking and business insight Good team player but also able to work using own initiative

• Advanced knowledge of key business systems and processes, e.g. quality tools and techniques

Experience Preferred:

• Ability to work at all levels, in terms of daily contact with Senior Execs and management in Design and other corporate functions.

• Flexible/Growth mindset and not afraid to `roll up sleeves' and support with Design related task support (Materials Library coordination, event support etc.