Secretary

Location Warwickshire
Job type: Contract
Salary: £21.48PH Umbrella
Contact name: Laura Hopson

Contact email: lhopson@select-engineering.net
Contact phone: 01245403560
Job ref: 39944
Published: 30 days ago
Duration: rolling contract
Expiry date: 15 Aug 2025 23:59
Startdate: ASAP

Position description:

  • This is an opportunity to provide first hand support to the Propulsion Engineering Director and their First Line reports in robustly delivering, excellent customer service and key business processes.

  • The individual will be an active member of the team and deliver timely and efficient maintenance of a range of administrative activities.  

  • This needs someone who is confident and converses well with different levels of people.

  • This role needs a can-do attitude with someone who isn’t afraid to make recommendations of solutions to the Director.

Key Accountabilities and Responsibilities:

  • Diary co-ordination and management including organising time within the latest priorities which are ever evolving and transforming with the business 

  • Organisation of meetings inclusive of booking venues, catering and general events logistics for a busy Engineering Director

  • Supporting the Propulsion First Line in meeting venue booking where necessary

  • Document approval support working with Propulsion Director and the First Line

  • Acting as a point of contact for the team and wider business on general queries/ departmental information and key projects

  • Supporting a fast-paced department in the changing of priorities and ensuring actions are distributed to the correct owner

  • Liaising with colleagues and external contacts to book travel and accommodation as well as expense organisation and support for Propulsion Director

  • Attending meetings, taking minutes and circulating notes where required

  • Occasional site visits across the UK which may include delivery of items, collection of cars

  • Any other key activities and tasks as determined by the Propulsion Director or Business Manager 

Essential skills:

  • Someone who can demonstrate experience at delivering on the key accountabilities and responsibilities outlined above with a high level of customer service, empathy and support for all stakeholders

  • A proactive individual who can anticipate needs and changing priorities at a fast pace and drive organisation into a busy director’s daily work life

  • A person with integrity who can maintain confidentiality at all levels 

  • Proven ability to work in a fast-paced, changing organisation with an organised and solution focused mind set

  • Effective coordination and ability to manage long term planning requirements

  • High attention to detail and time management skills 

  • Customer centric with proficient communication skills for a Diverse and Inclusive audience with a department that has over 3000 people

  • It is essential to be comfortable in using the full Microsoft suite including PowerPoint, Excel and Word

  • Problem solving mindset to bring solutions to the Director in times of need and support 

  • Ability to network with many individuals within a large cross functional team 

  • Must have a driver’s licence