|Contact name:||Johanna Cowan|
|Published:||20 days ago|
|Expiry date:||14 Dec 2023 23:59|
Work with Head of PMO to promote and maintain project method(s), tools and standards, e.g. document storage on Teams/SharePoint, use of Action Log for tracking actions, risk register.
Manage project team site including structure, content, security access, ensuring that site remains fit for purpose.
Follow document control procedure of formal and informal project deliverables on team site.
Maintain and support project on boarding on off boarding processes, tools and documentation.
Produce and maintain project team documents, e.g. steering group packs, weekly status reports, induction pack, project management plan, etc.
Facilitate arrangements for governance meetings and large-scale project workshops, e.g. issuing meeting invites, arranging room bookings
Record, distribute and track actions from governance meetings and large-scale project workshops, requesting updates from project team members where required
Monitor and assist with tracking of project control processes, e.g. risk and issue updates, logging decisions, monitoring project escalations and assessment of new CR's
Set up and administer shared calendars and mailboxes relating to the project
Assist with tracking work stream budget spend, adhere to business area financial processes, e.g. submitting of timesheets, work orders, etc. and ensure the project managers are aware of the current position and any potential issues
Provide ad-hoc support to the Programme Director, Programme Manager, Head of PMO, SI Programme Lead, individual Project Managers and the team where required.
Support Programme Director, Head of PMO, Programme Leadership team and Business Project Managers Squad Leads.
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