Office Operations Specialist

Location Warwickshire
Job type: Contract
Salary: £25.53p/h UMBRELLA
Contact name: Johanna Cowan

Contact email:
Contact phone: 01245403560
Job ref: 39532
Published: about 1 month ago
Duration: 11 Months
Expiry date: 30 Dec 2024 23:59
Startdate: ASAP

​Position Description:

  • An enthusiastic individual; playing an active role in driving their work streams within the business management team to make a measurable impact to department excellence, culture & transformation VAVE - BUSINESS SUPPORT: Support VAVE Business Operations, KPIs and Transformation Support specific VAVE events, planning and execution.

  • Security Control for access to relevant document retention portals & restricted software licences.

  • Improvement in department asset utilisation

  • Communicating to EV on IT availability & individuals utilisation

  • Reporting for the client Annual File Review Accurate and clear reporting of all data types & identification of duplicate files to increase efficiency for all department users ensuring the availability of current storage.

  • Liaising with internal IT & Facilities teams with regards to capacity planning for client users

  • Construction of relevant Process Document Guides - How Top's / Single Point reference guides & maintenance of knowledge of 'Best practice' methods

  • Supporting Ride and Drive Benchmarking events - requires a clean driving licence DIGITAL HARDWARE & OFFICE ASSETS Procurement focal point for all new asset requests for Vehicle Architecture & Vehicle Engineering colleagues

  • Office stock monitor & upgrade coordination (IT equipment, desks, lockers, chairs, DSE provisions etc)

  • Support the teams with IT hardware & software audits as required

  • New starter on boarding & planned leaver off boarding equipment coordination

  • Organisation planning for resource moves for co-location

  • Office move delivery ensuring all IT has the correct set up for the post move

  • Software request champion - manage and filter application access to the relevant areas of Digital for the VAVE department

  • Act as an escalation point for IT related issues within the department - supporting engineers and other colleagues to manage resolutions through our third party supplier TCS

  Skills Required:

  • Knowledge of IT hardware and software.

  • Working knowledge of Microsoft Office Tools

  • Knowledge of DSE connectivity end user requirements

  • Experience of project delivery

  • Experience of Security Control for access to relevant document retention portals & restricted software licences

  • A clean driving licence

Experience Required:

  • Customer service background with working knowledge of IT hardware and software

Experience Preferred:

  • Office Moves Project Delivery Background in IT