Business Service Administrator

Location Whitley
Discipline: Administration
Job type: Contract
Salary: £15.45 PH UMBRELLA
Contact name: Keeley Atkinson

Contact email:
Contact phone: 01245403560
Job ref: 39127
Published: 20 days ago
Duration: 3 Months
Expiry date: 05 Oct 2023 23:59
Startdate: ASAP

​Position Description:

  • To provide administrative support to the Functional Director and their leadership team, assisting in delivering excellent customer service and key business processes.

  • The individual will be an active member of the team and deliver timely and efficient maintenance of a range of administrative duties, depending on the current need of the area.

  • They will need to be proactive in their delivery and adaptable in their working style to a variety of daily challenges.

  • Key Responsibilities:

  • Provide administrative support to operational teams

  • Booking venues, catering and general events logistics

  • Provide administrative support on the maintenance of documentation to enable effective delivery of team objectives

  • Raising purchase orders and managing invoices

  • Ordering and maintaining stationery and equipment supplies

  • Acting as a point of contact for the team and wider business on general queries

  • Liaising with colleagues and external contacts to book travel and accommodation

  • Organising and storing paperwork, documents and computer-based information

  • Attending meetings, taking minutes and circulating notes

  • Undertake any other work as directed by their line manager in connection with their job as may be requested

Skills Required:

  • Previous experience working in an administration role

  • Detail orientated with good organisational and time management skills in a fast paced, changing organisation

  • Excellent IT skills - particularly with Microsoft Office

Experience Required:

  • Above average written and verbal communication skills

  • Proficient analytical and problem solving skills

  • Confidentiality when dealing with sensitive information

Education Preferred:

  • For Global Customer Care - experience in multi-layered international organisations

  • Existing knowledge of working with finance processes, venue booking and system usage

  • Proven track record of demonstrating logic and analytical thinking

  • Comfortable with data management/data manipulations