Administrative Assistant

Location Birmingham
Discipline: HR, Administration
Job type: Permanent
Salary: £24.04p/h to £31.25ph PAYE
Contact name: Johanna Cowan

Contact email: jcowan@select-engineering.net
Contact phone: 01245403560
Job ref: 1061
Published: 18 days ago
Duration: 3 Months
Expiry date: 31 Dec 2024 23:59
Startdate: ASAP

​Position Description:

  • The company is looking for a self-motivated person who is experienced in providing administrative support in a fast-paced tech-savvy global organization.  The Temp Administrative Assistant plays a role in supporting a HR leader.

  • A quick thinker, flexible and adaptable able to on new tasks and, problem-solving to get work done!.

Key Responsibilities:

  • Responsibilities include but are not limited to records management, general document preparation,  general admin & correspondence.

  • Work with two Directors and with other departments, to manage, ie collate, analysis & report, department specific data - in Excel & PowerPoint.

  • Provide meeting management support by coordinating meeting logistics for internal and external meetings, ensures all resources are prepared for meetings (room, AV, presenters, agenda, materials, on-line coordination etc.)

  • Ability to receive general instructions and guidance regarding assignments and exercising initiative and independent judgment to identify solutions

  • Supports project management efforts by documenting outlined deliverables, tracking deadlines, and facilitating communication throughout the project team.

What You Will Bring

Qualifications:

  • 5+ years of HR Administrative Assistant/Support experience, in a global enterprise environment.

  • Skilful execution of administrative activities, with high attention to detail, organization and process.

  • Excellent written and verbal communication, presentation, and interpersonal skills.

  • Excellent computer skills; strong database management and spreadsheet skills

  • Ability to make administrative decisions and judgments on sensitive, confidential issues.

  • Ability to work in a fast-paced environment and respond to changing circumstances and priorities in a focused and timely manner.

  • Ability to interpret, adapt and apply guidelines and procedures.

  • Able to work successfully in a diverse team environment.

  • Demonstrated ability in handling multiple priorities, project management, and meeting coordination.

  • Strong teamwork skills and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.

  • Strong relationship management skills and an ability to build a personal network throughout the company.

  • Project Coordination experience needed at an intermediate complexity.